REDCap remains free and open at its core — Collect-Data provides the infrastructure, security hardening, and day-to-day operations that turn it into a validated, production-grade system.
REDCap was built at Vanderbilt University specifically for research data capture and is distributed at no licensing cost to institutions that join the REDCap Consortium.
Collect-Data is not the software vendor — REDCap remains free and open at its core. We provide the infrastructure, security hardening, configuration expertise, and ongoing operations that turn the software into a validated, production-grade research system.
Single-study teams needing a validated eCRF without hiring IT staff
Supporting multiple concurrent protocols across departments
Multi-tenant environments shared across faculties
Multi-site, multi-country trials with strict data governance
Choose the modules you need, adjust the duration of each one, and see your estimate update live.
Explore the training program →
Beyond hosting, our team builds the eCRFs, branching logic, and role-based permissions your study actually needs — and trains your researchers to use them with confidence.
Every REDCapaaS tier includes hosting, maintenance, patching, and support at the level shown.
| Starter / Individual | Professional / Multi-Site | Enterprise / Institutional | Collect-Data Ultimate | |
|---|---|---|---|---|
| Target Audience | Independent researchers, one short study | Mid-sized research teams & clinical trial sites | Large hospitals, research universities, multi-center studies | Global clinical trial networks & pharma companies |
| Price | $39/mo | $1,500/mo | $2,199/mo | Customon-request quote |
| Hosting Type | Cloud Hosting | Cloud Hosting | Cloud Hosting | On-Premise or Private Cloud — your choice |
| Database Storage | 2 GB | Up to 200 GB | Up to 500 GB | Dependent on your data center |
| File Repository Storage | 2 GB | Up to 100 GB | Up to 300 GB | Dependent on your data center |
| Active Projects | Up to 3 | Up to 500 | Up to 1,000 | Unlimited |
| User Seats | 1 user | Up to 50 users | Up to 500 users | Unlimited |
| Support Level | Community & email (best-effort) | Priority email & ticketing (24-hr SLA) | 24/7 hotline + dedicated account manager | 24/7/365 Tier-3 with custom SLAs |
| Customization | Standard REDCap core features | Standard REDCap core features | Approved External Modules & basic API | Unlimited custom plugins & integrations |
| Setup Fee | None — instant self-provisioning | $750 one-time | $1,200 one-time | Quoted per architecture |
| Contract & Billing | Self-serve, cancel anytime | Sales-assisted | Sales-assisted | Custom contract |
| Choose Starter | Choose Professional | Choose Enterprise | Request Quote |
Setup fees cover initial environment provisioning, DNS/SSL configuration, and a base security hardening pass — they do not include eCRF build (see Add-Ons below). Yearly billing applies a 12% discount versus paying monthly. Starter accounts are for individual use only — teams needing more than one seat should choose Professional or above.
Added individually or bundled, quoted after a short scoping call so pricing reflects your study's actual complexity.
eCRF design, complex branching logic, and role-based permissions by REDCap-certified specialists.
Secure extraction and validated transfer from Excel, Access, or third-party EDC platforms.
21 CFR Part 11-aligned documentation (audit trail, e-signature, access-control policy) plus a custom DMP.
Configuration of REDCap API endpoints for EHR systems, the REDCap Mobile App, or external analytics platforms.
In transit and at rest
Mapped to REDCap's native rights model
≤43 min downtime / month
Audit trail & e-signature ready
Get instant access to a real Collect-Data project — Mobile App included — no signup required.
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